Your addresses on Avery 5161: 1" × 4", 20 per sheet. Type or paste your list, or open a spreadsheet. Print the PDF at actual size and it lines up.
Step 1
One address per block, with a blank line between them. Pasting straight from Excel or Google Sheets works too, with or without a header row (Name, Address, City, State, ZIP…).
Step 2
Print the alignment test on plain paper first. If everything sits a little to one side, move it here in 1/32-inch steps, then print the test again.
Step 3
When you print, choose Actual size (or Scale 100%), not “Fit to page”. That is the one setting that decides whether labels line up.
Your addresses never leave this device. The PDF is made right here in your browser.
| Label size | 1" × 4" (1" × 4") |
|---|---|
| Labels per sheet | 20 (2 across × 10 down) |
| Sheet | US Letter, 8-1/2" × 11" |
| Top and bottom margin | 1/2" (0.5") |
| Left and right margin | 5/32" (0.1563") |
| Horizontal pitch (label + gap) | 4-3/16" · gap between columns 3/16" |
| Vertical pitch | 1" · gap between rows none (labels touch) |
| Same layout as | Avery 8161, Avery 5261, Avery 5961, Avery 8461, Avery 5909 |
In Avery's numbering, sheets starting with 5 are made for laser printers and their 8-numbered twins (8161, 8461) for inkjet printers. The layout is the same, so this template prints on either. Buy the one that matches your printer.
Measurements from Avery's label definitions (as built into Microsoft Word); the side and top margins follow from the sheet being centred on US Letter.
Each label is 1 in × 4 in, 20 to a US Letter sheet (2 across, 10 down). The top margin is 0.5 in, the side margins 0.1563 in, the horizontal pitch 4.1875 in and the vertical pitch 1 in.
Avery 8161, Avery 5261, Avery 5961, Avery 8461, Avery 5909 share this layout, as do store-brand labels sold as compatible with 5161.
At 12 pt, about 45 characters across and 4 lines. Longer addresses are shrunk to fit automatically, and anything that can't fit even at small sizes is flagged in red before you print.
No. This page makes a ready-to-print PDF in your browser. Word works too (Mailings, Labels, Options, Avery US Letter, then the product number), but you have to set up the mail merge yourself.
Print at Actual size or Scale 100% with Fit to page turned off. If it is still off, print the alignment test on plain paper and move everything with the nudge setting in 1/32-inch steps.