Sign-In Sheet Maker

What to put on a sign-in sheet

A sign-in sheet has one job: a record of who was there, made at the time. Everything on it should serve that record or the follow-up you'll do afterwards.

• A header that dates the sheet. The event or meeting, the date and the place. A sheet without a date is the first thing anyone asks about later. Fill these in before you print (they print on the line) or leave them blank to write in.
• Name, printed. Signatures are hard to read, so ask for the printed name as its own column. If people sign, put the signature last.
• Only the contact details you'll use. Email if you'll send slides or a follow-up; phone if you'll call. Every extra column slows the line at the door.
• Times, when time matters. Visitors, volunteers, staff and child care want “time in” and “time out”; a meeting doesn't.
• Room to write. Normal rows are 3/8 inch, close to college-ruled paper. Choose roomy rows for a crowd that writes big or stands at a clipboard.

Each kind below starts with the columns people usually need for it. Change anything: rename a column, drag its width, move it, add one, or take it out.

Printing it so it looks right

• Print at Actual size (100%). The PDF is drawn on a true US Letter page with half-inch margins, so any printer can print it edge to edge without “Fit to page.”
• Expecting a crowd? Set more pages. Pages are numbered (“Page 2 of 3”) and the row numbers carry on, so you can tell at a glance how many came.
• Have a guest list or roster? Paste the names and they print in the first column, one per row, across as many pages as it takes. People find their name and sign beside it. It's faster at the door and you can see who didn't come.
• Need it in Excel or Google Sheets? “Download spreadsheet” gives a CSV with the same columns, ready to open in either.